Exhibitor Registration

 

Thanks for your interest in exhibiting at the upcoming Same Love, Same Rights™ 2020 - 1st Annual Anchorage LGBTQ Wedding Expo.  To complete your exhibitor registration and guarantee your space you must complete the form below along with payment.  We can not hold unpaid booth space reservations due to limited availability.

A standard exhibitor space includes one 6' banquet table with linen and two chairs, plus the attendee list will be emailed to you after the event.  We do not set up pipe and drape at our boutique-style events; however, free-standing backdrops are permissible as long as they do not interfere with your neighbor.  The standard booth footprint is 8' in width by 6' in depth.  For larger or custom spaces, please give us a call at (802) 948-9646, 10am-4pm EST.

 

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A standard exhibitor space includes one 6' banquet table with linen and two chairs.

Food, Beverage & Retail Sales


Note: Exhibitors may not offer alcoholic samples of any kind at this Expo.

Food vendors - Please note that you may be required to provide further documentation to hand out food samples at this event. In some locales, you may also be required to obtain a special permit, which may involve additional fees. Contact our staff with any questions at 802-948-9646. Please also note there will be no kitchen access at this event.

If your company is exhibiting at the event, and selling products, you are responsible for having knowledge of and being in compliance with all laws and ordinances pertaining to licensing, sales tax, and other applicable regulations.

Exhibitor Participation


After reserving a booth space at the upcoming Expo, please know that if you choose not to show up the day-of the Expo you will not receive the rsvp/attendee list or couples' contact information.

Statement of Liability


By submitting this application I hereby agree that neither myself nor any representative of the company I represent will discriminate in any way against any potential client or customer based on race, gender, or sexual orientation. I further agree that Artistic Ventures, Inc. / RainbowWeddingNetwork.com / SameLoveSameRights.com has the right to discontinue my advertisement/s with RainbowWeddingNetwork.com and my exhibitor participation at their LGBTQ Wedding Expos should it be found that I have breached this agreement.

The Exhibitor accepts full responsibility regarding business conducted at the LGBTQ Wedding & Family Expo. The assigned booth space is to be used solely by the Exhibitor named on this event application. Exhibitor will not sublet or assign any portion of booth space without written consent from the event producer. Business cards, flyers, brochures, signage, photos, magazines, or any other items promoting a company/product not named on this contract or officially exhibiting, will not be allowed in the booth or any other area of the expo. If this occurs, Exhibitor will be charged a minimum additional fee of $250.

The Exhibitor is entirely responsible for their booth space and shall not affix to the walls or window of the building any signs or display items, or use tape, nails or any other adhesive-type materials on floors or on painted surfaces except approved taping of carpets. Exhibitor agrees to reimburse host facility, and/or the event producer for any loss or damage to premises or equipment occurring in the Exhibitor's assigned booth space that is caused by the exhibitor or exhibitor’s agents or employees.

The Exhibitor hereby acknowledges that Artistic Ventures, Inc. assumes no tax liability for merchandise sold at their booth space, and that the exhibitor’s company is solely responsible for any and all sales tax due on merchandise sold at their booth. Exhibitors who distribute food or beverage samples at the expo agree that they are solely responsible for retaining proper permits for such distribution, and they agree to indemnify and save harmless the event producer for any health or allergy issues to attendees caused by the sampling of such food or beverage items.

The Exhibitor, its Representatives, Employees, Agents and Volunteers agree to indemnify and save harmless Artistic Ventures, Inc. and RainbowWeddingNetwork.com, the host site, the event and the event producers, management and its employees and beneficiaries from any and all claims, causes of action and suits accruing or resulting from any damage, injury or loss to any persons, including but not limited to persons to whom the exhibitor may be liable under Worker’s Compensation Law and the exhibitor him/herself. Exhibitor also accepts and acknowledges that Artistic Ventures, Inc./ RainbowWeddingNetwork.com makes no guarantees concerning the event outcome, total attendance or profitability.

Refund Policy: Payment for Exhibitor participation is a fee that is non-refundable, unless the event is canceled by RainbowWeddingNetwork.com/Artistic Ventures, Inc. Should the expo be canceled due to conditions beyond the control of the event producer (for reasons including but not limited to weather, fire, strikes, terrorism or acts of God) the expo will be rescheduled, however refunds will not be guaranteed if the exhibitor’s company is unable to attend due to a conflict of scheduling availability. No reimbursements will be made to the Exhibitor due to a loss of revenue should such rescheduling occur. The event producer shall not be liable for any damage or expenses incurred by exhibitors if the expo is delayed or canceled. There are no exceptions.

By submitting payment I agree to the terms of a one-time, nonrefundable fee for online, print or expo exhibitor marketing services with RainbowWeddingNetwork.com / SameLoveSameRights, with the understanding that this fee is for advertisement services only and that there is no guarantee of direct business referrals.

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